Executive Admin Assistant
Company: Warner Media Group
Posted on: November 14, 2021
WarnerMedia is a powerful portfolio of iconic entertainment, news,
and sports brands. We bring people, technology, and the world's
best storytellers together to drive culture and meaningful
connection. We believe the enduring power of stories can open our
eyes to the world, to each other, and to new and different
Join us. Shape your story here.
JOB TITLE: Executive Assistant
DATE: September 2021
POSITION #: TBD
LOCATION: Culver City, CA or NY, NY
REPORTS TO (Title): SVP, Direct to Consumer Marketing
SUMMARY OF POSITION:
We're looking for a proactive and experienced Executive Assistant
to support the SVP Direct to Consumer Marketing, HBO Max . The
Executive Assistant will ensure the SVP is using their time to the
greatest impact and will be adept at building and managing
relationships at all levels across WarnerMedia. This requires an
understanding of what's most meaningful for effective calendar
management, tracking deadlines and meeting productivity. This
includes being highly organized, professional, and proactive in a
fast-paced environment. The ideal candidate must have demonstrated
experience in improving the productivity of assigned leaders by
crafting organizational processes, coordinating team meetings,
assisting with deck and meeting preparation and filling in gaps
where needed to help the department.
Arranges SVP's calendar and schedules meetings with people at all
levels, independently or as directed. Uses judgement,
professionalism and efficient use of appropriate questions to
ensure schedule stays on track and productive.
Answers telephone, screens, logs and places calls in a professional
and efficient manner. Demonstrates an appropriate level of
discretion and confidentiality in managing and placing calls and
managing phone messages.
Assists SVP and team with developing reports, compiling data and
preparing decks for special projects. Converts drafts to
presentable format (e.g. Word, PowerPoint, Keynote, Excel). Proofs
documents for spelling, grammar, accuracy, formatting, and
suitability to the intended audience. Demonstrates an appropriate
level of discretion and confidentiality in handling and managing
correspondence and documents.
Makes domestic and international travel accommodations and
arrangements in the most efficient manner available. Reviews and
secures approval for all travel requests.
Reviews and reconciles all incoming expense and travel reports for
accuracy and compliance with corporate policy. Reviews and secures
approval for all travel requests. Prepares and submits T&E
expense reports in a timely manner.
Schedules and coordinates meetings; assist with AV and video
conferencing needs; prepare materials and set-up meeting rooms.
Requests visitor passes as needed.
Takes notes in team meetings, distributes meeting notes, and
follows up to make sure deadlines are met.
Point of contact for new hire procurement (IT, real estate, etc).
Orders new equipment for new hires and arranges office space.
Manages contact/distribution lists, filing system, office
equipment/supplies and other duties as assigned.
Self-Starter. Able to act in a proactive manner and solve
challenges with limited direction.
Able to develop and maintain relationships across Warner Media.
JOB QUALIFICATION STANDARDS
- Minimum 4 years administrative experience.
- Previous executive administrative experience in entertainment
and/or marketing strongly preferred.
Education, Professional Training, Technical Training or
- High School Diploma required.
- BA/BS degree preferred.
- Experience with a travel and expense system, specifically
Concur a plus.
- Should possess strong PC Skills, including proficiency with MS
Outlook, Word, Excel & PowerPoint, Cisco webex and similar
technology driven communication platforms.
- Clear and positive communicator, developing solid relationships
with persons at all levels throughout Warner Media.
- Must be trustworthy and able to handle confidential and
- Problem solver. Pitches in to help where and whenever possible.
- Must possess a high level of intellectual curiosity and a
willingness to look beyond surface requirements.
- Must be detail-oriented, with the ability to understand written
and oral instructions.
- Must be flexible as priorities shift.
- Must have the ability to multi-task and work well under time
- Strong writing and deck preparation (PowerPoint and/or Keynote)
- Experience working with teams in different
geographies/timezones a plus.
Management has the right to add or change duties and job
requirements at any time.
- Exclusive WarnerMedia events and advance screenings
- Paid time off every year to volunteer for eligible
- Access to well-being tools, resources, and freebies
- Access to in-house learning and development resources
- Part of the WarnerMedia family of powerhouse brands
Warner Media, LLC and its subsidiaries are equal opportunity
employers. Qualified candidates will receive consideration for
employment without regard to race, color, religion, national
origin, gender, sexual orientation, gender identity or expression,
age, mental or physical disability, and genetic information,
marital status, citizenship status, military status, protected
veteran status or any other category protected by law.
Keywords: Warner Media Group, Burbank , Executive Admin Assistant, Administration, Clerical , Burbank, California
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