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Administrative Assistant

Company: Careerbuilder-US
Location: Burbank
Posted on: January 24, 2023

Job Description:

Established company within the Construction industry is seeking an Administrative Assistant. See the details below:This role will be 100% in-officePay: $25-$30Hours: 8AM-5:00PM Monday-FridayDuties:

  • Perform phone reception and client support duties.
  • Provide administrative support to the office manager, project manager, general contractor, and other construction management staff
  • Answer incoming phone calls and respond to emails in a professional way
  • Act as a point of contact for vendors, subcontractors, and various construction services teams and solicit quotes from them for new jobs
  • Prepare forms such as change orders, purchase orders, service agreements, and subcontracts
  • Execute clerical and general office duties such as setting up filing systems, data entry, typing, copying, ordering office supplies, and other administrative tasks for special projects as requested
  • Coordinate meeting logistics and deliverables such as handouts, and make travel arrangements for the project management team
  • Perform such other duties, appropriate to the role, as may be required by the Company from time to timeQualifications:
    • Strong communication and organizational skills.
    • Quickbooks desktop experience required.
    • Construction Administrative Assistant or related background preferred.
    • Experience working in a small office preferred.
    • Associates Degree required, Bachelor's Degree preferred.
    • Strong working knowledge of technology, including Microsoft Office.
    • At least 2-4 year's relevant and acceptable work experience in an Administrative work environment.
    • Online tools including Customer Relationship Management (CRM), online calendaring and scheduling, and document management via cloud storage systems preferred.If you have any questions, reach out to Lramirez@ultimatestaffing.com . We look forward to your application!SDL2017

Keywords: Careerbuilder-US, Burbank , Administrative Assistant, Administration, Clerical , Burbank, California

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