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Secretary IV

Company: Disney
Location: Burbank
Posted on: January 8, 2019

Job Description:

Job Description It's the magic of immersing yourself in a motion picture masterpiece, or a new track from your favorite band, or the spectacle of a live Broadway show. It's hard to define and even harder to create, but that's what we do at The Walt Disney Studios. Ours is a culture of innovation, collaboration and creativity. We raise the bar, then step over it, blazing trails through the production and distribution of world class entertainment around the globe. If you want to help tell compelling, enduring stories through movies, music or stage plays, then we want to hear from you. We have an exciting opportunity for a Secretary IV to join the team! The Secretary IV position provides executive support to the SVP, Marketing. Qualified candidate must be able to tactfully manage SVP's time, multi-task and communicates with authority. Candidate will have excellent knowledge of the Studio landscape. Job Type Full Time Segment Studio Entertainment Category Marketing and Promotions Basic Qualifications* Minimum 3-5 + years administrative experience at senior management level within entertainment industry, preferably within The Walt Disney Company.* Excellent computer proficiency - Mac & Windows: Microsoft Word, Excel, PowerPoint.* Excellent and professional phone skills.* Demonstrated ability to prioritize, meet deadlines, make decisions and change course of action quickly.* Detail oriented with the ability to maintain professionalism under pressure.* Ability to anticipate needs, be proactive, resourceful and flexible.* Ability to simultaneously handle individual tasks while maintaining perspective on the bigger picture.* Strong people skills, including the ability to work effectively with other executives, film makers, assistants and staff at all levels.* Exceptional organizational and follow-thru skills with the ability to work on many projects simultaneously.* Effective communicator, both verbally and written.* Professional demeanor to serve as first point of contact for Office of the SVP.* Team player with positive/easy-going manner to handle varied personalities, responsibilities and assignments.* Ability to operate on a shared desk and form a strong partnership with the other Assistant.* Ability to be flexible with work schedule. Overtime required.* Knowledge of past and current Disney/Pixar films. Business The Walt Disney Studios Required Education* Bachelor's Degree in Communications, English, Business Administration or Equivalent experience. Preferred Qualifications* SAP experience preferred. Postal Code 91505 Responsibilities* Manages schedule, calendar and meetings for SVP.* Manages and prepares documents including meeting agendas and presentation materials.* Partners and works extensively with internal departments and external vendors to provide and/or receive necessary information, materials, approvals, updates, etc.* Manages Travel and Expense for SVP (including understanding of company expense policies). Creates expense reports and reconciles credit card account.* Handles memberships and subscriptions for SVP; orders office supplies, snacks and beverages; and processes other electronic transactions.* Maintains files, coordinates pickup and delivery of materials as requested including scheduling courier and overnight services.* Maintains standards of strict confidentiality with respect to all matters and documents.* Creates a professional and positive environment for all who interact with the Office of the SVP.* Promotes teamwork both internally and externally, works exceptionally well with executives, staff, and external associates, visitors at all levels. Ability to tactfully manage SVP's time, multi-task and communicates with authority.* Is accessible via telephone and e-mail to handle urgent requests.* Assists with departmental tasks, including conference room requests.* Drafts correspondence and manages incoming/outgoing mail* Coordinates VIP tickets and passes for guests, clients and key contacts.* Other miscellaneous duties and department projects assigned, including personal tasks and errands Job Description It's the magic of immersing yourself in a motion picture masterpiece, or a new track from your favorite band, or the spectacle of a live Broadway show. It's hard to define and even harder to create, but that's what we do at The Walt Disney Studios. Ours is a culture of innovation, collaboration and creativity. We raise the bar, then step over it, blazing trails through the production and distribution of world class entertainment around the globe. If you want to help tell compelling, enduring stories through movies, music or stage plays, then we want to hear from you. We have an exciting opportunity for a Secretary IV to join the team! The Secretary IV position provides executive support to the SVP, Marketing. Qualified candidate must be able to tactfully manage SVP's time, multi-task and communicates with authority. Candidate will have excellent knowledge of the Studio landscape. Basic Qualifications* Minimum 3-5 + years administrative experience at senior management level within entertainment industry, preferably within The Walt Disney Company.* Excellent computer proficiency - Mac & Windows: Microsoft Word, Excel, PowerPoint.* Excellent and professional phone skills.* Demonstrated ability to prioritize, meet deadlines, make decisions and change course of action quickly.* Detail oriented with the ability to maintain professionalism under pressure.* Ability to anticipate needs, be proactive, resourceful and flexible.* Ability to simultaneously handle individual tasks while maintaining perspective on the bigger picture.* Strong people skills, including the ability to work effectively with other executives, film makers, assistants and staff at all levels.* Exceptional organizational and follow-thru skills with the ability to work on many projects simultaneously.* Effective communicator, both verbally and written.* Professional demeanor to serve as first point of contact for Office of the SVP.* Team player with positive/easy-going manner to handle varied personalities, responsibilities and assignments.* Ability to operate on a shared desk and form a strong partnership with the other Assistant.* Ability to be flexible with work schedule. Overtime required.* Knowledge of past and current Disney/Pixar films. Required Education* Bachelor's Degree in Communications, English, Business Administration or Equivalent experience. Preferred Qualifications* SAP experience preferred. Responsibilities* Manages schedule, calendar and meetings for SVP.* Manages and prepares documents including meeting agendas and presentation materials.* Partners and works extensively with internal departments and external vendors to provide and/or receive necessary information, materials, approvals, updates, etc.* Manages Travel and Expense for SVP (including understanding of company expense policies). Creates expense reports and reconciles credit card account.* Handles memberships and subscriptions for SVP; orders office supplies, snacks and beverages; and processes other electronic transactions.* Maintains files, coordinates pickup and delivery of materials as requested including scheduling courier and overnight services.* Maintains standards of strict confidentiality with respect to all matters and documents.* Creates a professional and positive environment for all who interact with the Office of the SVP.* Promotes teamwork both internally and externally, works exceptionally well with executives, staff, and external associates, visitors at all levels. Ability to tactfully manage SVP's time, multi-task and communicates with authority.* Is accessible via telephone and e-mail to handle urgent requests.* Assists with departmental tasks, including conference room requests.* Drafts correspondence and manages incoming/outgoing mail* Coordinates VIP tickets and passes for guests, clients and key contacts.* Other miscellaneous duties and department projects assigned, including personal tasks and errands

Keywords: Disney, Burbank , Secretary IV, Administration, Clerical , Burbank, California

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