Executive Assistant to VP of Production

Company: Volt
Location: Burbank
Posted on: March 18, 2023

Job Description:

Calling all Executive Assistants!Volt is seeking an Executive Assistant for an Iconic Fortune 500 conglomerate. This role is responsible for day-to-day coordinating of internal and external events for the VP and their team, scheduling meetings and webinars, booking varying travel arrangements, managing expenses, and overall cross-department collaboration. This role will also provide support to the VP through account research on category companies and their brands to best inform and update the team on overall news, media spend, industry trends, and marketing campaigns. This is a temporary hybrid contract in the Burbank and/or Glendale area.Pay Rate: $30.00Key Responsibilities:--- Interface directly with other senior executives and their support teams - your ability to work well with people on all levels is a very important part of your job;--- Review your leader's schedule to build-in time for things like traveling to their next meeting;--- Understand the day's priorities so you can be strategic about how you direct phone calls;--- Schedule conference rooms, meetings and video chats;--- Be ready to throw the entire schedule out the door when an emergency comes up, then pick it up again when the dust settles;--- Handle extremely confidential, sensitive information, remembering that Disney is a publicly traded company;--- Draft letters and emails on behalf of your leaders;--- Assist with on-boarding new employees - you'll be the "friendly face" that newbies count on to answer all their questions, including some who are extremely senior in the organization;--- Manage large purchase orders and vendor contracts;--- Mentor and train other support professionals in hard skills like computer programs, and soft skills like teamwork;--- Plan large, high-profile events like premiers, product launches, off-sites and team-building activities;Basic Qualifications:--- Minimum 3 years of experience as an assistant and working knowledge of production operations.--- Must live within a commutable distance to Burbank, CA.--- Prefer working knowledge of applications such as MacOS, Microsoft Office Suite, Google Suite, Zoom, as well as applications comparable to PIX, Aspera, Cloud and Adobe suite of tools, etc.--- Strong organizational skills and attention to detail, ability to multi-task and organize multiple projects, with excellent follow through--- Strong communication skills, with an ability to interface with internal and external executives and colleagues in a collaborative and problem-solving fashion--- Strong people skills, including the ability to work effectively as part of a team and with professionals at all levels.Preferred Qualifications:--- Experience working in a fast paced sales/marketing environment; some interest in the sales and marketing function--- Brand Marketing experience with a large company is preferredSkills & Abilities Required:--- Advanced computer skills in PowerPoint, Word, Excel, Outlook, and G-Suite--- Excellent attention to detail, accuracy, and follow-up confirmations--- Excellent verbal and written communication skills including demonstrated telephone etiquette skills--- Ability to assume responsibility, function effectively in team environment or independently, with minimal supervision--- Ability to multi-task, prioritize and work well under pressure--- Demonstrated proactive problem solving and follow-through skills--- Demonstrated ability to handle confidential and sensitive informationRequired Education:Bachelor's degree required or equivalent work experienceMust Haves:Able to manage calendars for 2 Executives/previous experience working for Executives in a large company/firm (does not have to be entertainment/Studio), detailed, flexible, someone that wants to understand and learn the business, join meetings, be part of the team, with a vested interest in the business.Hours:9:00am to 6:00pm PST (willingness to work a flexible schedule to accommodate overtime as needed)Come work for the Happiest Place on Earth!

Keywords: Volt, Burbank , Executive Assistant to VP of Production, Executive , Burbank, California