Executive Assistant to VP of Production
Company: Volt
Location: Burbank
Posted on: March 18, 2023
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Job Description:
Calling all Executive Assistants!Volt is seeking an Executive
Assistant for an Iconic Fortune 500 conglomerate. This role is
responsible for day-to-day coordinating of internal and external
events for the VP and their team, scheduling meetings and webinars,
booking varying travel arrangements, managing expenses, and overall
cross-department collaboration. This role will also provide support
to the VP through account research on category companies and their
brands to best inform and update the team on overall news, media
spend, industry trends, and marketing campaigns. This is a
temporary hybrid contract in the Burbank and/or Glendale area.Pay
Rate: $30.00Key Responsibilities:--- Interface directly with other
senior executives and their support teams - your ability to work
well with people on all levels is a very important part of your
job;--- Review your leader's schedule to build-in time for things
like traveling to their next meeting;--- Understand the day's
priorities so you can be strategic about how you direct phone
calls;--- Schedule conference rooms, meetings and video chats;---
Be ready to throw the entire schedule out the door when an
emergency comes up, then pick it up again when the dust settles;---
Handle extremely confidential, sensitive information, remembering
that Disney is a publicly traded company;--- Draft letters and
emails on behalf of your leaders;--- Assist with on-boarding new
employees - you'll be the "friendly face" that newbies count on to
answer all their questions, including some who are extremely senior
in the organization;--- Manage large purchase orders and vendor
contracts;--- Mentor and train other support professionals in hard
skills like computer programs, and soft skills like teamwork;---
Plan large, high-profile events like premiers, product launches,
off-sites and team-building activities;Basic Qualifications:---
Minimum 3 years of experience as an assistant and working knowledge
of production operations.--- Must live within a commutable distance
to Burbank, CA.--- Prefer working knowledge of applications such as
MacOS, Microsoft Office Suite, Google Suite, Zoom, as well as
applications comparable to PIX, Aspera, Cloud and Adobe suite of
tools, etc.--- Strong organizational skills and attention to
detail, ability to multi-task and organize multiple projects, with
excellent follow through--- Strong communication skills, with an
ability to interface with internal and external executives and
colleagues in a collaborative and problem-solving fashion--- Strong
people skills, including the ability to work effectively as part of
a team and with professionals at all levels.Preferred
Qualifications:--- Experience working in a fast paced
sales/marketing environment; some interest in the sales and
marketing function--- Brand Marketing experience with a large
company is preferredSkills & Abilities Required:--- Advanced
computer skills in PowerPoint, Word, Excel, Outlook, and G-Suite---
Excellent attention to detail, accuracy, and follow-up
confirmations--- Excellent verbal and written communication skills
including demonstrated telephone etiquette skills--- Ability to
assume responsibility, function effectively in team environment or
independently, with minimal supervision--- Ability to multi-task,
prioritize and work well under pressure--- Demonstrated proactive
problem solving and follow-through skills--- Demonstrated ability
to handle confidential and sensitive informationRequired
Education:Bachelor's degree required or equivalent work
experienceMust Haves:Able to manage calendars for 2
Executives/previous experience working for Executives in a large
company/firm (does not have to be entertainment/Studio), detailed,
flexible, someone that wants to understand and learn the business,
join meetings, be part of the team, with a vested interest in the
business.Hours:9:00am to 6:00pm PST (willingness to work a flexible
schedule to accommodate overtime as needed)Come work for the
Happiest Place on Earth!
Keywords: Volt, Burbank , Executive Assistant to VP of Production, Executive , Burbank, California
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