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Front Office/HR Assistant

Company: Applied Minds
Location: Burbank
Posted on: April 30, 2021

Job Description:

Applied Minds, LLCJob Location US-CA-Burbank
Overview

We are seeking a Front Office/HR Assistant who will be a critical first point of contact for Applied Minds' clients, vendors, consultants, prospective employees, and VIPs. This individual will report to the VP of Human Resources and will maintain important security protocols and create a welcoming and positive experience for every visitor. They will also provide executive, administrative, and project support to the HR Team.

Responsibilities

  • Answer and direct incoming calls
  • Greet and coordinate a high volume of visitors and candidates. This includes following all security protocols regarding documentation and badging, escorting, reserving parking, as well as ensuring an overall positive visit
  • Provide general administrative assistance such as managing conference room calendars, facilitating conference calls, and maintaining and ordering office supplies
  • Support VP of Human Resources in Executive Assistant capacity. Duties include calendar management, expense reporting, meeting planning, budget tracking, and other general administrative duties
  • Assist HR team with employee timekeeping, candidate scheduling and management, and event planning

    Qualifications

    • Bachelor's degree in Business, HR, Finance, or relevant field
    • 1-3 years experience in an administrative support capacity
    • Experience supporting an HR team in an administrative capacity, payroll, and HRIS experience is a strong plus
    • Customer service orientation
    • Proven ability as a collaborative team player
    • Exceptional judgment and discretion in maintaining a high degree of confidentiality
    • Proven ability to be an effective communicator; excellent written and verbal communication skills
    • Professional demeanor and phone manner
    • Demonstrated ability to multi-task and stay calm under pressure
    • Excellent organization, project and time management skills
    • Excellent attention to detail
    • Proficiency with MS Office Suite

      Applied Minds is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity/Affirmative Action Employer and as such make all employment related decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. U.S. Citizenship is required for most positions.PI132627589

Keywords: Applied Minds, Burbank , Front Office/HR Assistant, Human Resources , Burbank, California

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