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Executive Assistant

Company: Direct-to-Consumer and International
Location: Burbank
Posted on: February 6, 2020

Job Description:

Job Summary:

The Walt Disney Company's Direct-To-Consumer & International (DTCI) is a global business segment for The Walt Disney Company with the mission of providing consumers around the world access to the content they want most, on the latest platforms, at a time of rapidly-evolving consumer habits. Combining the Company's direct-to-consumer streaming services - ESPN+, Disney+ and Hulu -- alongside Disney's international media businesses, DTCI aligns cutting-edge technology with world-class content and beloved brands to expand the Company's global footprint and deliver highly-personalized entertainment experiences to diverse consumers around the world.

The Executive Assistant will support the President of Digital Media and will be responsible for the administrative and executive support for this team and organization. The right candidate for this role will be resilient despite adversity, have the ability to complete a high volume of tasks with creative resourcefulness and little guidance, a strong attention to detail, agility, the ability to exercise good judgment, and confidentiality.

Responsibilities:

  • Proactively manages complex calendars and schedules meetings, including updating the calendar for recurring and/or notable events, when meetings change, coordination and logistics including invitations, audio/video conferencing set up, providing dial-in numbers, assuring necessary presentation equipment is provided, ensuring timely and effective communications, and getting visitors situated upon arrival
  • Primary contact for all incoming phone calls; handle phones with courtesy and efficiency; coordinate conference calls
  • Track certain assignments that are delegated to various staff members and facilitate staff implementation
  • Coordinate and support the planning of moderate to complex on-site and off-site events and meetings, working with the offices of various executive levels
  • Manage the planning, coordination, and execution of business travel (domestic and international) including trip logistics/maps, itinerary, meeting coordination, remote support when executive is out of the office, with a very close eye to detail
  • Building of PowerPoint decks and communication tools to assist the executive with presentation materials
  • Proactively anticipate scheduling issues and support executive in identifying and problem solving anticipated scheduling issues
  • Organize ongoing list of open projects and status of projects to ensure alignment with the executive's plans and deadlines
  • Other duties:
    • Prepare and submit expense reports in a timely manner
    • Order supplies and process invoices and goods receipts
    • Provide back-up to other assistants in neighboring departments
    • Assist with special projects as needed
    • Troubleshoot occasional facility and technology issues
      Basic Qualifications:

      • Minimum 2 years supporting an executive in an administrative role or administrative experience in a corporate environment
      • Positive, easy-going manner, able to handle varied personalities, responsibilities and assignments
      • Creates, encourages and maintains a positive environment for all who interact with the Talent Acquisition team
      • Excellent typing and spelling skills with proficiency in Microsoft Word, Excel, PowerPoint, Outlook and Visio
      • Detail-oriented with strong organizational skills. Must be able to effectively prioritize tasks and work independently in a fast paced environment, while also proving necessary departmental support
      • Excellent written, verbal and interpersonal skills to assure successful interaction with executive and employees throughout the company and externally
      • High accuracy levels in all work solution focuses
      • Strong ability to multitask with urgency; Must demonstrate flexibility and the ability to handle uncertainties associated with a fast-paced environment
      • Strong organizational skills; maintain efficient office, files, and database and information.
      • Demonstrated ability to manage simultaneous priorities and work with a high degree of organization, attention to detail, and strong follow up skills
      • Ability to take initiative and be proactive in managing work - utilizing technical and interpersonal skills
      • Exemplary planning and time management skills
      • Set priorities, meet deadlines, operate independently, communicate readily and effectively, and follow up on assignments with minimal supervision/directions
      • Maintain stands of high integrity, impeccable moral and ethical character, discretion and strict confidentiality
      • Collaborate proactively and effectively with the department administrative team
        Required Education

        • Bachelor's degree or related required

          About Direct-to-Consumer and International:

          Comprised of Disney's international media businesses and the Company's various streaming services, the Direct-to-Consumer and International segment aligns technology, content and distribution platforms to expand the Company's global footprint and deliver world-class, personalized entertainment experiences to consumers around the world. This segment is responsible for The Walt Disney Company's direct-to-consumer businesses globally, including the ESPN+ sports streaming service, programmed in partnership with ESPN; Disney+, the dedicated streaming home for entertainment from Disney, Pixar, Marvel, Star Wars, National Geographic; and the Company's ownership stake in Hulu. As part of the Direct-to-Consumer and International segment, Disney Streaming Services, developer of the ESPN+ and Disney +, oversees all consumer-facing digital technology and products across the Company.

          About The Walt Disney Company:

          The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise with the following business segments: media networks, parks and resorts, studio entertainment, consumer products and interactive media. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney's stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

          This position is with Walt Disney Direct-to-Consumer & International , which is part of a business segment we call Direct-to-Consumer and International .

          Walt Disney Direct-to-Consumer & International is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.

Keywords: Direct-to-Consumer and International, Burbank , Executive Assistant, Other , Burbank, California

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