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Executive Assistant II

Company: Warner Media Group
Location: Burbank
Posted on: February 8, 2020

Job Description:

The Job

Warner Bros. Consumer Products Inc. seeks an Executive Assistant II for the Publicity & Comm department. Position performs administrative duties for SVP, Publicity & Communications and team, including answering telephones, managing calendar and scheduling appointments, making travel arrangements, managing invoicing, distributing mail, and ordering supplies. General office management duties for department. Performs other related duties as required.

Success in this position requires a highly detailed and organized individual.

The Daily

  • Maintains calendar for supervisor including scheduling and monitoring meetings and identifying conflicts.
  • Develops reports, compiles data and statistical information, for special projects as delegated by the supervisor.
  • Independently composes correspondence for supervisor's signature. Signs on behalf of the executive, as delegated, to include correspondence, requisitions, vouchers, and other documents.
  • Reviews correspondence and answers written inquiries as authorized; answers routine telephone inquiries pertaining to the operation of the division, and when necessary, directs the call appropriately.
  • Arranges and may participate in conferences and committee meetings and travels to conferences and events as needed.
  • Prepares presentation decks as directed. Ensures that required materials are prepared ahead of meetings.
  • Makes travel accommodations and arrangements in the most efficient manner available.
  • Reviews and reconciles all incoming expense and travel reports for accuracy and compliance with corporate policy. Reviews and secures approval for all travel requests. Prepares and submits T&E expense reports in a timely manner.
  • Handles confidential and sensitive matters on a daily basis.
  • Performs various errands, both business and personal.
  • Selects, purchases and coordinates delivery of influencer/editor gifts and other items.
  • Acts as liaison with division managers to ascertain current status of various projects. Updates supervisor periodically on all division activities.
  • Responsible for maintaining and establishing official documents and record in their appropriate files.
  • Supports supervisor in charitable endeavors and related activities.
  • Greets and interacts with all visitors, including executives inside and outside of the Company including filmmakers, talent and agents.
  • Performs other related duties as assigned.
    The Essentials

    • High School Diploma required.
    • BA/BS degree preferred.
    • Minimum 5 years administrative experience.
    • Previous experience in a consumer products, retail or licensing strongly preferred.
    • MS Outlook & Power Point proficiency required.
    • Knowledge of Mac preferred.
    • Proficiency with the Travel & Expense Concur system.
    • Extremely strong organizational skills required.
    • Detail oriented with great follow up skills required.
    • Knowledge of SharePoint, OneDrive and Box required - digital file set-up, maintenance and filing procedure.
    • Ability to learn new programs, such as SAP, Teams.
    • Ability to compose correspondence. Thorough knowledge of the English language, grammar, spelling, and punctuation.
    • Ability to schedule and operate Teams, Video Conferencing, etc.
    • Professional demeanor.
    • Project Management experience a plus.
    • Must be a self-starter and willing to take initiative in identifying needs and solving problems.
    • Must be able to handle confidential and sensitive information.
    • Must have the ability to communicate effectively and tactfully with managers and other levels of personnel.
    • Must have the ability to pay close attention to detail and understand written and oral instructions.
    • Must have the ability to organize and schedule work effectively.
    • Must have the ability to work well under time constraints.
    • Must be able to handle multiple tasks.
    • Must have ability to work well under pressure.
    • Must have ability to take initiative and work with limited supervision.
    • Must be able to travel to offsite meetings, conferences and events as needed.
      Requisition #
      175848BR

      Area of Interest
      Administrative/Clerical

      Industry
      Film Production and Distribution

      Location_WM
      United States - California - Burbank

      Position Type
      Full Time

      Business Unit
      WBCP:Licensing

      Business Unit Overview
      Warner Bros. Consumer Products (WBCP), a Warner Bros. Entertainment Company, extends the Studio's powerful portfolio of entertainment brands and franchises into the lives of fans around the world. WBCP partners with best-in-class licensees globally on an award-winning range of toys, fashion, home dcor, and publishing inspired by franchises and properties such as DC, Looney Tunes and Harry Potter.

      The division's successful global themed entertainment business includes groundbreaking experiences such as The Wizarding World of Harry Potter and Warner Bros. World Abu Dhabi. With innovative global licensing and merchandising programs, retail initiatives, promotional partnerships and themed experiences, WBCP is one of the leading licensing and retail merchandising organizations in the world.

      To be successful at WBCP, you must have a willingness to model our values and behaviors, champion diversity and inclusion, leverage data and insights to maximize the legacy of our deep brands and franchises while maintaining a commitment to fostering best-in-class talent.

      Company Overview
      WarnerMedia is a leading media and entertainment company that creates and distributes premium and popular content from a diverse array of talented storytellers and journalists to global audiences through its consumer brands including: HBO, HBO Now, HBO Max, Warner Bros., TNT, TBS, truTV, CNN, DC Entertainment, New Line, Cartoon Network, Adult Swim, Turner Classic Movies and others.

      Warner Media, LLC and its subsidiaries are equal opportunity employers. Qualified candidates will receive consideration for employment without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.

Keywords: Warner Media Group, Burbank , Executive Assistant II, Other , Burbank, California

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