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Executive Assistant II

Company: Warner Bros. Entertainment Group
Location: Burbank
Posted on: March 23, 2020

Job Description:

Req ID: 175848 The Job

Warner Bros. Consumer Products Inc. seeks an Executive Assistant II for the Publicity & Comm department. Position performs administrative duties for SVP, Publicity & Communications and the team. Success in this position requires a highly detailed and organized individual.

The Daily
Maintains calendar for supervisor including scheduling and monitoring meetings and identifying conflicts. Develops reports, compiles data and statistical information, for special projects as delegated by the supervisor.Independently composes correspondence for supervisors signature. Signs on behalf of the executive, as delegated, to include correspondence, requisitions, vouchers, and other documents.Reviews correspondence and answers written inquiries as authorized; answers routine telephone inquiries pertaining to the operation of the division, and when necessary, directs the call appropriately.Arranges and may participate in conferences and committee meetings and travels to conferences and events as needed.Prepares presentation decks as directed. Ensures that required materials are prepared ahead of meetings.Makes travel accommodations and arrangements in the most efficient manner available.Reviews and reconciles all incoming expense and travel reports for accuracy and compliance with corporate policy. Reviews and secures approval for all travel requests. Prepares and submits T&E expense reports in a timely manner.Handles confidential and sensitive matters on a daily basis.Performs various errands, both business and personal. Selects, purchases and coordinates delivery of influencer/editor gifts and other items.Acts as liaison with division managers to ascertain current status of various projects. Updates supervisor periodically on all division activities.Responsible for maintaining and establishing official documents and record in their appropriate files.Supports supervisor in charitable endeavors and related activities.Greets and interacts with all visitors, including executives inside and outside of the Company including filmmakers, talent and agents.Performs other related duties as assigned.
The Essentials
High School Diploma required. BA/BS degree preferred.Minimum 5 years administrative experience.Previous experience in a consumer products, retail or licensing strongly preferred.MS Outlook & Power Point proficiency required. Knowledge of Mac preferred.Proficiency with the Travel & Expense Concur system.Extremely strong organizational skills required.Detail oriented with great follow up skills required.Knowledge of SharePoint, OneDrive and Box required - digital file set-up, maintenance and filing procedure.Ability to learn new programs, such as SAP, Teams.Project Management experience a plus.Must be a self-starter and willing to take initiative in identifying needs and solving problems.Must be able to handle confidential and sensitive information.Must have the ability to organize and schedule work effectively.Must have ability to work well under pressure and handle multiple tasks.Must be able to travel to offsite meetings, conferences and events as needed.

Keywords: Warner Bros. Entertainment Group, Burbank , Executive Assistant II, Other , Burbank, California

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