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Executive Assistant

Company: Software Resources, Inc.
Location: Burbank
Posted on: November 15, 2022

Job Description:

Software Resources has an immediate job opportunity for an Executive Assistant. -This assignment is Hybrid in the Burbank, CA area. Onsite days are Tues-Thurs, Mon & Fri are remote. Possibility of OT, as needed.



Duration: 7 month(s)



MUST HAVES: Understanding the flexibility & loyalty of this role, Know how to prioritize - on point - complete tasks without issue, Detail oriented - ask questions - be resourceful - know what is needed - obtain details/info, build a great Partnership, Organized, able to manage 2 Execs Calendars - schedules - ensure they have time to go from one mtg to the next without time constraints and provide all details for each mtg/call/event, be a Gate keeper, manage extreme Confidentiality and Communicate w both execs.



Description:

This role provides support to two vice presidents, Corporate Communications - a critical role that manages all internal and external brand and executive messaging for two storied brands: Branded Television and Geographic Content.

It goes without saying that there will be expense reports, travel planning, report-making and calendar jockeying, but this job is very much about people. In addition to understanding each of your executive's businesses -- and business needs -- inside and out, you'll also acquire deep knowledge of the leadership and workings of General Entertainment and of related departments across the Disney enterprise. As the "face" of your executives within The Company, your professionalism, loyalty and attitude are a reflection of the office, and as such, are a key component to its success. Every day as an Executive Support Professional is different! On any given day you might:



--- Help manage your executives' calendars, actively building in time for things like thinking and traveling to their next meeting; thoughtfulness in how to schedule key meetings in a new hybrid working model and teams on different time zones.

--- Understand the day's priorities so you can be strategic about how you direct meeting requests and phone calls; sharp scheduling of key networking lunches for executives throughout the week

--- A loyal keeper of confidential, sensitive information, remembering that Disney is a publicly traded company and that the executives you report to need to be able to have trust that information is not repeated or shared

--- Efficient and timely navigation of expense reports rules and expense reports filing

--- Interface directly with other senior executives and their office support teams - your ability to work well with people on all levels is a very important part of your job

--- Be ready to throw the entire schedule out the door when an emergency comes up, then pick it up again when the dust settles

--- Conduct research, fact-check existing work, and prepare regular reports and summaries - you'll have tasks that you "own" completely and will provide regular assistance on others

--- Create travel itineraries on request

--- Schedule conference rooms, meetings and video chats

--- Draft letters and emails on behalf of your leaders

--- Manage purchases, subscriptions and vendor contracts

--- Help plan and manage logistics for employee events big and small.



** The company requires on-site workers to be fully vaccinated absent a legally required exemption approved by the vendor. Exceptions to the vendor vaccine requirement apply in states that have laws concerning employer vaccine mandates. Vendor must ensure that any unvaccinated workers follow applicable safety protocols when they are on-site. Specifically, for any of their workers who are not verified as fully vaccinated, it is the vendor's responsibility to ensure that at all times when performing services on-site at a U.S. location or property, those individuals, at a minimum, will wear a disposable face mask certified by ASTM International with an ASTM Level 1 or higher rating (to be changed every day). If the individuals regularly work within three feet of others, the vendor must also implement a secondary mitigation measure such as a face shield or safety glasses. Please note that workers may only remove the face mask if the worker is alone in an office with the door shut, or the worker is six feet of distance from others and actively eating or drinking. Additional safety protocols may be required, as determined in the sole discretion of The Company or its affiliates. If requested, the vendor must inform its contact of any safety protocols the vendor has implemented for any of its workers while on-site at a location or property.



Basic Qualifications:

--- At least 2 years supporting a Vice President and/or equivalent experience;

--- Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary;

--- Desire to immerse yourself fully and learn all aspects of your executive's business;

--- Ability to multi-task and prioritize deadlines/deliverables;

--- Strong proficiency with all types of computers, phones and office equipment, as well as mastery of Microsoft Office programs, SAP, Concur, file sharing and video conferencing systems, and working in a Windows environment. Experience with PowerPoint a plus.

--- A calm head and steady hand to deal with the unexpected;

--- "EQ" skills to build bridges, forge alliances and encourage people to want to work with you;

--- Complete reliability handling confidential, often highly sensitive information;

--- Desire to truly be helpful to your leaders and co-workers, to go the extra mile without being asked;

--- Some flexibility in your schedule - we value work/life balance, but in a pinch, a bit more time is needed;

--- Very strong organizational skills and extreme attention to detail; and

--- A highly professional demeanor, positive outlook and a can-do attitude.



Preferred Qualifications:

Previous Disney exp - HIGHLY preferred



Don't delay. Join the Software Resources team today!

Software Resources specializes in connecting talented IT professionals with challenging job opportunities that transform jobs into careers.

To meet our clients hiring needs, we continuously source talented IT Professionals with all levels of expertise and in all disciplines. We offer world class major medical, dental and vision benefits, 401(k) with match, short term disability, Life Insurance and AD&D. You, our future employees, can make a tremendous difference to our company and our clients. Please apply to this job and experience the Software Resources difference. You can view all of our jobs at

Company Overview

Software Resources is a national staffing and recruitment firm delivering the best candidates to our clients and the best jobs to our candidates since 1992.

We are a certified woman owned business in business to place contract, contract-to-hire, and direct-hire talent in Technology (IT, creative, marketing), finance, accounting, and executive-level positions. We serve many vertical markets including Entertainment/Media, Cruise Industry/Leisure travel, Hospitality, Government, Personal Care, Professional Services, Energy/Utilities, Security, and Financial Services.

Headquartered in Lake Mary, FL in the Orlando metro area, we have branches and sales professionals across the US. Wherever you're located and whatever the need, count on Software Resources to provide exceptional candidates who are fully vetted and ready to go. Call (800) 774-8036 or visit us online at and leave the recruiting to us!

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Keywords: Software Resources, Inc., Burbank , Executive Assistant, Other , Burbank, California

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