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Contracts Administrator- Export Compliance

Company: Volt Services Group
Location: Burbank
Posted on: February 5, 2019

Job Description:

Live Chat with a Recruiter!! Job Description Summary Contracts Administrator/ Export Compliance Summary: This individual will accept and process orders on Company product and perform related contract and sale administrative work. This candidate will perform office work under minimal supervision and nominal direction of the Contracts Manager. He/She will display sale abilities and familiarize themselves with all sales data and facts. Performs related work as required, including quote finalization and submission, follow-up of contract requirements, & personal and telephone contacts with customers. Aerospace experience highly desirable.Essential Duties and Responsibilities: Include the following and all other duties as may be assigned. Individuals must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.1. Understanding and working knowledge of International Traffic in Arms Regulations (ITAR) licensing:

  • DSP's, TAA's, MLA's
  • Compliance and enforcement
  • Company liaison for ITAR related inquiries2. Coordinate with other departments to secure performance of a contract or information as required by customers.3. Reviews and processes requests for quotation. Decides which provisions of request must be brought to the attention of other departments and what exceptions must be made in quote presentation.4. Review and process all orders and contracts. Issue sales orders and sales order changes directing work to be done and takes contract exceptions as required.5. Follow up with customer and other internal departments to assure that work is performed and information supplied as required.6. Decide priority of work to be performed on assigned accounts. Coordinate with production control in deciding priority of customer needs in areas of schedule problems.7. Handle requests of other departments for information or changes as required from our customers.8. The Customer Service/Contract Administrator has the responsibility for all activities on each contract assigned. Must decide if an unhealthy area exists on any contract and so inform supervision and management of problems on which assistance is needed.
  • In dealings with customers keeps alert to the possibilities of new or expanded business for both Company's products and services; passes pertinent information to supervisor for appropriate follow-up.
  • Understanding of contract terms and conditions, working knowledge of FAR/DFARS and experience with cost/price analysis.Competencies: To perform the job successfully, an individual should demonstrate the following competencies:Quantity - Meets productivity standards; completes work in timely manner; strives to increase productivity; works quickly; able to handle multiply high-priority tasks simultaneously and effectively. Safety and Security - Observes safety and security procedures; reports potentially unsafe conditions; uses equipment and materials properly.Attendance/Punctuality - Is consistently at work and on time.Dependability - Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; completes tasks on time or notifies appropriate person with an alternate plan; communicates frequently with manager and other departmental employees.Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Education and/or Experience: College degree required. 3+ years experience in the field of contracts administrator / customer service representative, aerospace experience preferred. Experience with sales quotations, pricing, program management, sales correspondence, web-based customer order portals, knowledge of quotation practices, and internal status requests required. Superior ability to deal with people in a pleasant and diplomatic manner. Must have excellent written and verbal communications skills. Must have experience making presentations to customers and leading customer meetings. Must have the ability to understand problems and to apply conceptual thinking to solve problems. Must be well organized and have experience within a lean manufacturing environment. Must have experience with MS Word, Powerpoint and Excel programs.Language Skills: Must have strong written and verbal communication skills. Must have the confidence to present to groups from all disciplines and levels. Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.Reasoning Ability: Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly required to talk and hear. The employee is frequently required to stand; walk; sit; use hands and fingers, handle, grasp and feel and reach with hands and arms. Must be able to frequently lift up to 25# (carrying a box of files).Live Chat with a Recruiter!! Volt is an equal opportunity employer. - provided by Dice Contracts Administrator- Export Compliance

    Keywords: Volt Services Group, Burbank , Contracts Administrator- Export Compliance, Other , Burbank, California

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