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Production Department Secretary

Company: Disney Television Animation
Location: Burbank
Posted on: February 14, 2020

Job Description:

The Production Department Secretary is the communication hub of a television series production. They are primarily responsible for phones and scheduling meetings for the show leadership and crew, preparing and executing expense reports and show credits, partnering with the script department and story editor, and organizing crew events, as well as purchasing snacks and supplies.Status: Non-exempt hourly, Union OPEIU
Equal Opportunity Employer--Female/Minority/Veteran/Disability/Sexual Orientation/Gender IdentityBottom of FormAssociates degree or equivalent work experienceMac or PC proficient. Microsoft Office knowledgeable use of Microsoft Excel, Microsoft Word, Microsoft Outlook and PowerPointFinal DraftAdobe Acrobat ProAdobe PhotoshopKnowledge of SAP and ConcurAbility to oversee multiple tasks and solve problems in a fast-paced environment Positive attitude with the ability to be flexible Excellent organizational, verbal, written, e-social skills and acumenCoordinating and scheduling meetings for Executive Producers and Line Producer Maintaining production calendar Answering phones for Executive Producers taking messages and managing emails Compiling, ensuring accuracy and distributing show credits Completing expense reports as per DTVA proceduresPosting record memos to show serversInteracting with Writers, Line Producers and Story Editors to prepare scriptsPartnering with script department to facilitate distribution of scripts at all key stages of the production: From Premise, Outlines, and all versions of Script (including Final/Numbered and Recording and Conformed) and Pick Ups & ADR, as well as other written material, as directed by Show Runners, Line Producer and Story EditorTimely formatting of ADR scripts for recordsCommunication with Casting Department to ensure all pertinent materials are at recording sessions Assist casting coordinator at records when neededCompleting travel authorizations and coordinating travel for production crew both domestic and international Ordering supplies for crew/production through SAP E-Source and approved vendorsIncreasing crew morale by suggesting and organizing team-building activities (crew potlucks, birthday celebrations, etc.)Point person for facilities; contact operations for crew needsFiling & Photocopying as neededDistribution of materialsPerforming all other applicable duties as assigned by Line Producer/ExecutivePost music lyrics to show server Conform music lyrics from the locked animatic and send for Legal/Standards & Practices approval Responsibilities : Status: Non-exempt hourly, Union OPEIU
Equal Opportunity Employer--Female/Minority/Veteran/Disability/Sexual Orientation/Gender IdentityBottom of FormRequired Education : Associates degree or equivalent work experiencePreferred Education : Ability to oversee multiple tasks and solve problems in a fast-paced environment Positive attitude with the ability to be flexible Excellent organizational, verbal, written, e-social skills and acumenCompany Overview : English

Keywords: Disney Television Animation, Burbank , Production Department Secretary, Professions , Burbank, California

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