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Administrative Assistant, Corporate Legal (Distribution)

Company: The Walt Disney Company
Location: Burbank
Posted on: November 7, 2019

Job Description:

At Disney, we're storytellers. We make the impossible, possible. We do this through utilizing and developing cutting-edge technology and pushing the envelope to bring stories to life through our movies, products, interactive games, parks and resorts, and media networks. Now is your chance to join our talented team that delivers unparalleled creative content to audiences around the world. The Corporate Legal - Distribution group is responsible for negotiating the distribution of feature films from the Walt Disney Studios (including Disney, Pixar, Marvel, Lucasfilm, and Twentieth Century Fox) and Media Networks content (including ABC Entertainment, ESPN, Disney Channel/Disney Jr./XD, Freeform, and FX), including distribution through home video, cable/satellite/IPTV, and online and mobile (including direct-to-consumer) platforms, and advising business executives on related legal and policy matters. Its primary function is to serve as the legal hub for all physical home video, electronic home video (EHV), transactional video-on-demand (TVOD), subscription video-on-demand (SVOD), and linear television agreements with The Walt Disney Company's global licensees. Do you have experience supporting senior attorneys or executives? Are you looking to continue your career in the exciting and fast-paced field of media and entertainment? The Walt Disney Company is looking for a seasoned Executive Assistant to support the Corporate Legal - DTCI/Distribution Team. Highly Organized, Self-starter, and Excellent Communicator are keywords for the Executive Assistant. As the face of your legal team within The Walt Disney Company, your professionalism, loyalty and attitude are a reflection of the office, and as such, are a key component to its success. This position requires team work with other assistants, paralegals, and attorneys in the legal department. Applicants should have a cooperative work style, a strong work ethic and a positive attitude with respect to problem solving. Responsibilities : On any given day, your responsibilities might require: - Answering phones, maintaining Outlook calendars and contact lists (including scheduling meetings and calls across domestic and international time zones); faxing, photocopying, scanning, and mailing documents; tracking matters and key dates; and entering attorney time in Serengeti. - Revising and redlining Word documents; drafting or revising and maintaining records of legal correspondence; organizing emails and documents for appropriate filing; assisting in preparation of PowerPoint presentations; preparing and updating Excel spreadsheets (including data entry) - Maintaining various files, databases, and filing systems for the supported attorneys. - Assisting in review, analysis and reconciliation of invoices and expenses. - Interfacing with external parties and internal executives to coordinate meetings for the legal team in a timely and efficient manner maintaining a high level of professionalism. - Manage domestic and international scheduling and travel planning; booking travel; tracking and maintaining department out-of-office calendar for purpose of keeping overall department aware when travel occurs. - Managing and tracking expense reports and receipts; reconciling corporate credit card accounts regularly. - Assisting with all general administrative functions such as mailings, filing, and organization (both digital & physical). - Greeting all guests for the department and manage their activities while on campus. - Supporting the legal team with assorted administrative duties, including ensuring all department IT needs are met and/or supported, ordering office supplies; planning and coordinating department off-sites, special events, etc. - Helping with meeting preparation, including agenda prep and distribution, making copies of documents and presentations, ordering refreshments, etc. - Exercising discretion and the highest level of ethics in connection with confidential information. - Assisting with any special projects as needed. Basic Qualifications : - A minimum 3-5 years of experience supporting executives in a corporate or legal position - Experience supporting a number of executives/attorneys at one time and appropriately balancing priorities, in a large law firm or multi-national corporate legal department is a plus - Highly organized, attentive to detail, strong proofreading skills, and ability to multi-task effectively - Excellent written, verbal and interpersonal communication skills to assure successful interaction with all levels of employees and external contacts - Responsible, professional demeanor and sound judgment, including maintenance of confidentiality - Bright, energetic, upbeat and reliable person who can support the team over a wide range of issues, has strong organizational and communication skills - Willingness and initiative to learn the various business units supported by the Legal team and Disney processes and procedures - Self-directing team player who prioritizes effectively, takes initiative and quickly adapts to changing events while maintaining a positive disposition - Strong general computer and internet research skills - Proven proficiency in Microsoft Office (including Word, Outlook, Excel, PowerPoint, SharePoint) and potentially Mac OS - Familiarity with SAP Workplace and Document Management Systems - Familiarity with Serengeti Tracker - Advanced calendaring and word processing knowledge, including track changes, redlining and comparing documents - Proficiency redlining, drafting, and revising legal documents and correspondence Preferred Education : - Bachelor's Degree Additional Information : - #AdminProfessionalsJobs Job ID: ******BR Location: Burbank,California Job Posting Company: The Walt Disney Company (Corporate)

Keywords: The Walt Disney Company, Burbank , Administrative Assistant, Corporate Legal (Distribution), Professions , Burbank, California

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